Pomerene Hall COVID-19 Policies

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Important changes for reserving and using TDAI spaces for the 2020-21 academic year

 

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Daily health checks

A daily health check to report body temperature and health status is required for all faculty, staff and students each day they intend to be on Ohio State campuses. This daily check is reported through the Ohio State mobile app or compass.osu.edu (link is external). Wexner Medical Center employees should continue to use the health system’s health monitoring tool. Employees who do not meet the established guidelines are not permitted to report to work.

The health reporting process is as follows:

  1. Take your temperature.
  2. Log in to the health reporting tool via compass.osu.edu (link is external) or the Ohio State app.
  3. In the COVID-19 health reporting section, record your temperature and answer other health reporting questions.
  4. Receive your daily health passport. This passport is good for entry to all open buildings during the day it is submitted.
    • RED = Stay home
    • GREEN = Clear to come to campus

Masks / facial coverings

Masks are required inside Pomerene Hall and in outdoor spaces. Masks must be put on before entering the building and worn in all interior spaces, including shared office spaces, bathrooms, and hallways. The exceptions for indoor settings is the single occupancy of a dedicated office.

Additional guidance regarding alternative masks, cleaning cloth face coverings and respectful mask compliance can be found on the Safe and Healthy Buckeyes Personal Protection and Hygiene page.

If you arrive to Pomerene without a mask, TDAI will have a very small supply of spare masks for staff and affiliates.

Physical distancing

Everyone should maintain a distance of at least six feet from others in any indoor or outdoor space whenever possible. Furniture in common areas has been being marked, arranged or removed to support safe practices.

Restrooms

In accordance with university policy, all restrooms in Pomerene Hall are limited to one person at any time. Restrooms are located on floors 1-3 in the hallway where the elevator is located.

Elevator

Those who are able are advised to use stairs instead of elevators to support physical distancing. If you must use the elevator in Pomerene, do not enter if there are two people in the elevator.

Occupancy limits (all rooms)

Per university policy, all rooms are restricted to roughly 25-50% density (furniture layout impacts capacity). Below are the allowed numbers of occupants in each room:

  • Room 175 (TDAI main office) – 3-5 people, including private offices
  • Rooms 350A, 350B, 350C, 420C, 420D (huddle rooms) – 2 people
  • Rooms 186, 278, 278, and 369 (small conference rooms) – 3-4 people
  • Room 300A (large conference room) – 8-10, including perimeter seating
  • Room 400 (digital free zone) – 4-6 people
  • Room 320C (visualization lab)  – 4-6 people
  • Rooms 350D, 420E, and the fourth-floor corridor space  – not accessible at this time.

Appropriate accommodations should be made to enable physical distancing, e.g., alternative staffing models, working remotely, alternating days/weeks and staggered arrivals/departures.

Sanitation and cleaning

Hands should be washed frequently with soap and water for at least 20 seconds, especially after touching common surfaces. If soap and water are not available, use 70% alcohol-based hand sanitizer. Bottles of hand sanitizer are placed in each TDAI office, conference room and lab in residence. Please keep the sanitizer in each room for the safety and ease of everyone.

  • Common areas / bathrooms: At least twice a day, the university cleans bathrooms and disinfects high touch-point areas, including door handles, faucets, handrails and other commonly touched surfaces in high-traffic areas.
  • Individual offices and labs in residence: Individuals are responsible for cleaning and disinfecting their own workstations. Individuals should clean and disinfect shared workspaces before and after use.
  • Labs in Residence: Lab cleaning remains the responsibility of the lab occupants, although TDAI will provide cleaning supplies for each room. Individuals should clean and disinfect shared workspaces before and after use. Shared spaces and high-touch surfaces require more frequent disinfection and cleaning.
  • Kitchen areas: Kitchen users should wipe down surfaces after each use, including handles and buttons on water coolers, microwaves and refrigerators.

Trash

Office occupants should empty their desk-side trash and recycling bins into the large silver containers in the main hallways in order to limit foot traffic. Housekeeping will not empty individual trash cans.

Reserving TDAI meeting rooms

Please continue to use the regular room reservation process, located here. Most inquiries are handled the same day, but please allow up to two business days for a reservation confirmation. Due to the decreased space available for use, preference for reservations will be given to TDAI's labs in residence, leadership team and core faculty (hires).

When you arrive at Pomerene for your reserved meeting, please check in with TDAI staff in room 300 to have the meeting room unlocked. 

Furniture in the rooms listed below has not been moved out. Instead, please abide by signs in each room that indicate maximum occupancy. Occupants must also maintain appropriate distance from one another, and use the hand sanitizer and disinfectant wipes in each room.

Security and safety

Most TDAI spaces – including offices and labs in residence – are being used for classes Monday through Friday. The main spaces of 300, 301, 320 and 350 are open access to accommodate these classes from roughly 7 a.m. to 9 p.m. daily.

To maximize safety and security during this period of open access:

  • All huddle rooms, conference rooms, and lockers within TDAI spaces have been temporarily locked for safety and sanitation purposes. If you need to access a room or locker, see a TDAI staff member in 300 or 175 for assistance.
  • Huddle rooms and conference rooms should remain locked at all times. When taking a call or meeting in these rooms, please keep the door closed and lower the volume on any audio that will be broadcast so as not to disrupt classes in session.
  • For offices and labs in residence, we strongly recommend keep doors on the third floor closed and locked at all times. 
  • If you encounter any issues while working in the space (excessive noise, privacy issues, etc.), notify the staff in 175 of 300. We are working closely with Central Classrooms, FOD, and others throughout the semester to make modifications to spaces throughout the semester. Your feedback on what is and is not working is critical. We will work with you to make necessary accommodations.

Kitchen areas

Kitchen areas in rooms 301, 320 and 350 are closed due to the use of those spaces as classrooms. Lab in residence members can access microwaves, fridges and sinks in room 175 or 370; to access 370, please see a TDAI staff member in room 175 or 300, as it will be locked.

First aid

First aid kits are located in rooms 175 and 300.