Important changes for Reserving and Using TDAI Spaces 2020-21

Daily Health Checks
A daily health check to report body temperature and health status will be required for all faculty, staff and students each day they intend to be on Ohio State’s campuses. This daily check will be reported through the Ohio State mobile app or (link is external). The Ohio State University Wexner Medical Center employees should continue to use the health system’s health monitoring tool.  Employees who do not meet the established guidelines will not be permitted to report to work.

The Health Reporting Process is as follows:

  1. Take your temperature.
  2. Log in to the health reporting tool via (link is external) or the Ohio State app.
  3. In the COVID-19 health reporting section, record your temperature and answer other health reporting questions.
  4. Receive your daily health passport. This passport is good for entry to all open buildings during the day it was submitted.
    • RED = Stay home
    • GREEN = Clear to come to campus

Masks / Facial Coverings
When inside Pomerene Hall, masks must be worn.  Masks must be put on before entering the building and in all interior spaces (including shared office spaces, bathrooms, and hallways). Exceptions for indoor settings include single occupancy of a dedicated office. Masks also must be worn in outdoor spaces.

The university has compiled additional guidance regarding alternative masks, cleaning cloth face coverings and respectful mask compliance on the Safe and Healthy Buckeyes Personal Protection and Hygiene page.

If you arrive on campus without a mask, TDAI will have a very small supply of spare masks for staff and affiliates.

Reserving Meeting Rooms
Please continue to use the regular room reservation process, located here: Most inquiries are handled the same day, but please allow up to 2 business days for a reservation confirmation.

When you arrive at Pomerene for your reserved meeting, please check-in with TDAI staff in room 300 in order for the meeting room to be unlocked. Due to the decreased space available for use, preference for reservations will be given to the TDAI Labs in Residence, Leadership Team, and Core Faculty (hires).

Furniture in the rooms listed below has not be moved out.  Rather, signs will be posted in each room with both the maximum occupancy and directing folks to appropriately distance.  Hand sanitizer and disinfectant wipes will also be placed in each room.

Occupancy Limits (all rooms)
Per university guidance, all rooms will be restricted to roughly 25-50% density (furniture layout impacts capacity).  Below is a list of the allowed number of occupants in each room:

  • Room 175 (TDAI Main Office) – 3-5 people, including private offices
  • Rooms 350A, 350B, 350C, 420C, 420D (Huddle rooms) – 2 people
  • Rooms 186, 278, 278, and 369 (conf. rooms) – 3-4 people
  • Room 300A (large conf. room) – 8-10, including perimeter seating
  • Room 400 (digital free zone) – 4-6 people
  • Room 320C (visualization lab)  – 4-6 people
  • Rooms 350D, 420E, and the 4th floor corridor spaces will be inaccessible during Fall Semester.

Appropriate accommodations should be made to promote physical distancing (alternative staffing models, remote work, alternating days/weeks or staggered arrivals and departures).

Security and Safety
Most of TDAI’s spaces – including offices and labs in residence – will now hold classes through Monday through Friday.  The main spaces of 300, 301, 320, and 350 will be open access to accommodate these classes from roughly 7 am – 9 pm daily.

Recognizing that this may present both safety and security issues for those working on site, we have made the following modifications:

  • All huddle rooms, conference rooms, and lockers within TDAI spaces have been temporarily locked for safety and sanitation purposes. If you need to access a room or locker, please see a TDAI staff member in 300 or 175, and we will assist you right away.
  • Huddle rooms and conference rooms should remain locked at all times. When taking a call or meeting in these rooms, please shut the door behind you and turn down any audio that will be broadcast (so as not to disturb classes in session).
  • For offices and labs in residence, we strongly recommend closing and locking your doors at all times if you are on the third floor. Because these rooms are no longer under restricted access, the level of security of these rooms is less than before.
  • If you encounter any issues while working in the space (excessive noise, privacy issues, etc.), please let the staff in 175 of 300 know immediately. We will be working closely with Central Classrooms, FOD, and others throughout the semester to make adaptions to spaces throughout the semester.  Your feedback on what is working or not working is critical.  We will work with you to make necessary accommodations.

First Aid
First aid kits are located in in rooms 175 and 300.

Everyone should empty their office desk-side trash and recycling bins into centrally located containers (large silver containers in the main hallways) in order to limit foot traffic.  Individual trash cans will not be emptied by housekeeping.

In accordance with University guidance, all bathrooms in Pomerene Hall will be limited to 1 person at any time.  Bathrooms are located down the hall from the elevator on floors 1-3.

Pomerene Atrium, Hallways, and Common Areas
Everyone should maintain a distance of at least six feet from others in any public space — indoor or outdoor — wherever possible.  Furniture in common areas have been being marked, arranged or removed to support safety practices, including physical distancing.

Those who are able are advised to use stairs instead of elevators to support physical distancing.  If you must use the elevator in Pomerene, do not enter if there are two people in the elevator.

Sanitation & Cleaning Schedules
Hands should be washed frequently with soap and water for at least 20 seconds, especially after touching common surfaces.  If soap and water are not available, 70% alcohol-based hand sanitizer should be used.  Bottles of hand sanitizer will be placed in each TDAI office, conference room, and lab in residence, for your convenience.  Please keep the sanitizer in each room for the safety and ease of others.

  • Common areas / bathrooms: At least twice a day, the university is cleaning bathrooms and disinfecting high touch-point areas, including door handles, faucets, handrails and other commonly touched surfaces in high-traffic areas.
  • Individual offices and labs in residence: Individuals will continue to be responsible for cleaning and disinfecting their own workstations. Individuals should clean and disinfect shared workspaces before and after use.
  • Labs in Residence: Lab cleaning will remain the responsibility of the lab employees, although cleaning supplies will be provided by TDAI for each room. Individuals should clean and disinfect shared workspaces before and after use. Shared spaces and high-touch surfaces will require more frequent disinfection and cleaning.
  • Kitchen areas: Building occupants utilizing break rooms or kitchens should wipe down surfaces after each use, including handles and buttons on water coolers, microwaves and refrigerators.

Kitchen Areas
Several kitchen areas within TDAI have been closed to better maintain safety and social distancing given the transition of rooms 301, 320, and 350 into classrooms.  Lab in residence members can access microwaves, fridges, and sinks in either the 175 suite or in room 370 (please see a TDAI staff member in 300 or 175 to access 370, as it will be locked) to provide greater safety and security.